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User Experience (UX) Writing: A Practical Guide

August 22, 2023 By Webloo

user experience (ux) writing: a practical guide

In today’s digital world, the design of a website, application or product plays a critical role in the success of a business. However, the design of these digital assets is just one element of creating a positive user experience. An often-overlooked aspect is user experience writing, which includes all the written content that appears on these digital assets.

User Experience writing or UX writing is the practice of crafting the words, phrases, and sentences that guide and inform a user on a website, mobile app or any digital interface. It’s the art of using language to create a clear, concise, and engaging user experience. The primary goal of UX writing is to help users accomplish their tasks and make their experience better by providing them with the right message, at the right time.

Importance of UX Writing

UX writing is essential for creating user-friendly interfaces. Language on a website or application is the crucial element for communicating with users. An effective UX writer should be able to guide users through menus, icons, links, prompts, and labels to ensure that they comprehend the interface’s purpose.

UX writing is critical in creating an accessible digital experience. A website’s content needs to be in-depth, yet succinct, and provide important information to users without overwhelming them. A good UX writer can make the experience more accessible by creating clear, concise, and actionable information. They can also help in creating aesthetic, helpful, and informative labels, button labels or CTAs (Call-To-Actions).

UX writing is also important for search engine optimization (SEO). Websites with high-quality content tend to rank better on search engines. A well-written (hence UX written) content, it increases the page’s title, headings and subheadings. Consistency in content creation, clarity, and specificity of messages integrates with SEO best-practice guidelines, which is a critical factor in website page ranking.

user experience (ux) writing: a practical guide

Best Practices of UX Writing

If you want to write an excellent UX copy, there are a few best practice guidelines you need to follow.

1. Create a clear, concise message – All website or application messages must be straightforward and concise. Creating an easy-to-read and digestible message requires careful crafting words and sentences that are clear, specific, and to the point. The simpler the better.

2. Focus on the customer – Always write with the user in mind. When writing, try to anticipate the questions the user may have. It is crucial to understand the needs of users; only then can you write content that meets their needs. Addressing your users’ pain points and recognizing their goals allows them to feel engaged with the written copy while remaining focused.

3. Use active voice – Active voice is more concise and relatable to users. It provides a sense of immediacy as users feel they are making decisions, influencing outcomes, or behaving in a way that creates the best outcome. Avoiding passive voice, or in other words, avoiding using words like ‘are’ and ‘were,’ makes the copy sound dull and disengaging. Switching to active voice instead of passive will engage and entice users.

4. Use consistent language – Consistency in your writing style helps create an excellent UX. You should maintain every message, copy, and tone of voice across the entire site. For example, if a button on the homepage says “Contact Us,” a similar button on the pricing page should not say “Get in Touch”. The consistent approach is helpful in creating a coherent understanding that guides a user through the entire experience.

5. Include microcopy – Microcopy refers to small snippets of text that clarify or guide the user. Examples of microcopy include error messages, form labels that explain what to input, and menus that provide guidance. It’s not always about writing snappy headlines – often it’s about providing some form of small detail. Filling in the gaps provides valuable insights and keeps the users engaged and returning.

6. Always test your messaging – Always test your messages before going live. User testing and A/B testing can help you understand the effectiveness of your copy and identify areas you need to improve. The user testing feedback ensures fine-tuning of every message and copy, reinforcing the consistency of the platform’s tone of voice.

A/B testing is a method of experimentation that compares two versions of a product or website to determine which one is more effective in terms of achieving a specific goal. The two versions, A and B, are presented to different groups of users and their behavior is monitored to determine which version performs better. A/B testing is commonly used in marketing to optimize website design, call-to-action buttons, email subject lines, and other factors to improve conversion rates. The data collected from A/B testing allows businesses to make informed decisions based on quantitative results rather than intuition or opinions. By continually testing and refining, businesses can improve their customer experience and ultimately increase revenue.

7. Know the context – You should always be aware of the user’s context. Knowing what a user might be thinking, feeling, or experiencing can help you to craft copy that delivers solutions. Keeping in mind the user’s circumstances, you will avoid flooding them with irrelevant messages or messages they already understand.

user experience (ux) writing: a practical guide


UX writing is not just an afterthought but is an integral part of an excellent user experience. It can help businesses improve the usability of their digital interfaces, serve as an instrument for successful SEO, and build brand loyalty. Writing for the web, mobile, or app interfaces requires careful crafting of messages to grab the users’ attention, and keep them engaged with clear, concise and consistent messaging. By following the best practice guidelines outlined above, you will create a digital experience with excellent UX writing that resonates with the users and delivers their desired outcomes.

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